Executive Assistant (m/f/d) for Group Controlling & Procurement

About the role

Location: Austria - Vienna

Hours: Full-Time

Type of Contract: Permanent

Application deadline:  28.02.2025

Make Teamwork Real! 

We are looking for an Executive Assistant (m/f/d) to provide proactive support for Group Controlling & Procurement. In this role, you will carry out a wide range of administrative activities as well as initiate, inform, organise, implement, research, verify and report independently. 

In detail, you will:
•    Read and analyse incoming correspondence to determine their significance and decide upon further action.
•    Update and follow-up on delegated tasks on own initiative in order to keep deadlines.
•    Provide routine administrative support, co-ordination and optimisation (e.g. travel arrangements, expense settlement, calendar and Inbox administration).
•    Support, organise, research, co-ordinate and plan (international) meetings and events -including preparing material and pre-reading files, taking minutes during the meetings and/or action-points registry.
•    Actively participate in an internal network and maintain contacts to have adequate information to fulfil the requirements of the role (e.g. contribution to Assistant Network).
 

About you

You are the right candidate for this role, if you have five to years of relevant work experience as a management assistant in an international corporate environment. You have excellent English language skills and you are used to work with MS Office & experience in ARIBA is a plus. Moreover, you are known for your excellent organising and planning skills and your ability to work under high pressure and meet tight deadlines.

Our offer

Borealis has competitive compensation and benefits which you can read more about on our Career Page.

We offer competitive compensation based on the collective labor agreement, starting at EUR 46.080,00 annual gross salary (based on 38 hrs/week) and a yearly bonus.

It would be possible to fill this role with two part-time positions. 

For this role in Vienna we also offer: 

• Hybrid working
• Free ticket for public transport & subsidized parking
• Subsidized canteen
• Fitness allowance
• Health & Wellbeing offers

Application Process

If you're excited about the prospect of joining our team and being a part of Making It Real, please submit your application via the “apply now” button in the job posting to apply directly.

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If you have any questions, please contact Claudia Preslmaier, (claudia.preslmaier@borealisgroup.com).

We reserve the right to close this vacancy for further applications when we have received sufficient applications that meet the advertised requirements and will contact you as soon as screening is closed.

At Borealis, we are committed to an equal recruitment process. We value diversity, and all applicants & employees are treated fairly and equally. We do not tolerate any form of discrimination based on factors such as age, gender, ethnicity, religion, disability, sexual orientation, gender identity or expression.

Borealis only accepts candidate resumes from recruiters or recruiting agencies if they have been explicitly commissioned by Borealis for a specific recruitment and if the data is provided to us in line with the General Data Protection Regulation. Borealis will not accept or pay fees for candidate resumes of any form or kind that were sent unsolicited to either HR or directly to our hiring managers.